JOB TITLE: ADMINISTRATOR - NATIONAL PHYSIOTHERAPY PROGRAMMES AND
MID-WEST REGION
LOCATION: MS Ireland - Springfield Retail Development, Old Singland
Road. Limerick V *P *
ROLE PURPOSE: The main purpose of this position is to support the work
of the Exercise and Physiotherapy department and the Mid West services
team and building.
REPORTS TO: Exercise and Physiotherapy Coordinator
CONTRACT TYPE: Permanent
HOURS: * hours per week
_KEY DUTIES TO INCLUDE:_
* To carry out building _reception_ duties to include dealing with
telephone calls and visitors and to keep records in relation to same;
ensuring that those who make contact MS Ireland are dealt with in a
professional and courteous manner at all times.
* To carry out general _building administrative_ duties to include
opening and closing, key-holding, coordinating cleaning and
maintenance, room booking management, photocopying, filing,
correspondence, post and typing, ensuring that the building runs at
all times in a smooth and efficient manner.
* To develop and maintain _accurate databases_ and computer records
to ensure that client information is collated, continually updated and
reports can be produced in an accurate and timely fashion. This
includes but is not limited to lists of participants in classes,
schedules, reminders and links to evaluations and quality improvement
tools.
* To assist with the management of the regional office _budget_;
accurately input financial data (invoices, expenses etc.) be able to
provide an analysis of same
* Assist the Physiotherapy Co-ordinator and regional team with the
production of reports, service level agreements and any other duties
as requested.
* To manage the _procuremen_t of office supplies and stationery; to
ensure that office staff have the resources necessary to carry out
their roles.
* To manage new physiotherapy cases and book appointments for
participants.
* To coordinate the collection and analysis of
satisfaction/experience survey data.
* To report to National Office regarding all human resource and
administrative matters to include, monthly summary sheets, ensuring
that all information is forwarded, kept up to date and accurate.
* To update the Website regarding upcoming events and programmes.
* Where requires, assist the team with information and public
awareness functions to include preparation of PowerPoint
presentations, providing administrative support at
meetings/information days, organisation of internal meetings,
recording of minutes and distribution of key information; on occasion
this may involve attending weekend seminars.
* To maintain complete confidentiality regarding clients of the
region and other information when required.
* To adhere to all policies and procedures of the organisation.
PERSON SPECIFICATION
QUALIFICATIONS AND EXPERIENCE
* The ideal candidate will have at least three years’ experience
in a similar role and educated to leaving certificate or equivalent
level.
* A team player with excellent communication skills and knowledge
and experience of the disability sector are a distinct advantage.
SKILLS
* Excellent IT skills to include competency in MS Word, Excel and
PowerPoint and use of a CRM, (Salesforce CRM is desirable but not
essential)
* Excellent organisational and administrative skills.
* Excellent communication skills and telephone manner.
* Excellent interpersonal skills
* Good knowledge of all social media platforms.
* Willingness to adopt new softwares and technologies as they occur.
* Typing/data entry skills essential.
* To have empathy for people with a disability.
* To understand the General Data Protection Regulations
THE ABOVE IS A GUIDE TO THE NATURE OF THE WORK REQUIRED. IT IS NOT
WHOLLY COMPREHENSIVE OR RESTRICTIVE. THIS JOB DESCRIPTION WILL BE
REVIEWED IN LINE WITH BUSINESS NEEDS.
APPLICATIONS TO INCLUDE CV AND COVERING LETTER, BY EMAIL TO **APPLY ON
THE WEBSITE**
Please ensure you identify your email by stating Administrator in the
subject bar.
Closing date: *th August **Apply on the
website**
_MS Ireland is an equal opportunities employer_
We need : English (Good)
Type: Permanent
Payment:
Category: Health
